Property Owners Protection Agency

Property Owners Protection Agency :

Property Owners Protection Agency POPA at Monitor Security Agency
A Resource center for Property Owners

"It is far better to have No Tenant than to have a Bad Tenant.”

The Monitor Security Agency’s provides services to Property Owners to manage their property and assets and have totally dedicated services POPA Property Owners Protection Agency which is devoted to the protection of Landlords and the promotion of wealth. Welcome to the art of landlord protection through safe, effective, profitable property management!

We arm you with an arsenal of unique specialized rental forms and tools to protect you from numerous dangers in the world of Landlords and Tenants.

It's a no-brainer. Eliminate your Tenant problems!

Join thousands of landlords in our win-win philosophy in the rental property management industry and make yourself a more successful landlord!

As one of the most popular and most used rental applications for Property Rentals,

The POPA RENTAL APPLICATION continues to aid Property Owners in tenant screening with ease and efficiency.

Over the years, some Property Owners and landlords have asked Monitor Security Agency for a shortened version of the rental application containing only the key essentials needed to conduct a quick and efficient tenant screening on a rental prospect. We've recreated the application to fit one letter sized page.

Some of the items contained in this rental application are:

  • Authorisation of prospective tenant to obtain a copy of (TSR) tenant's search report(s) and verify any information given.
  • We need this because it can be illegal to pull some confidential information needed for preparing a (TCR) tenants credit report without the tenant's written authorization.
  • You can include a Non-refundable screening fee in rental agreement. The prospective tenant pays a screening fee when the rental application is submitted to you. This fee covers you for the cost of checking references and running credit reports!
  • Financial and Employment verification section.
  • Get the right questions answered before negotiating on the rent.
  • This Real Estate Broker friendly form has an instruction checklist for rental agents and an optional space to enter rental commission and the last month rent in advance if applicable.
  • Get your POPA Rental Application FREE along with all our Essential Forms included in an POPA ;Property Owners Protection Agency Membership.
  • Remember: "95% of tenant problems can be eliminated in the screening process!"
  • I'm sure you'll be pleased with the POPA Rental Application and the results it will help you achieve.

Free with your POPA Membership; Property Owners Protection Agency

The Essential landlord rental forms page with lease rental agreement, rental application, eviction notices, lease form, lease purchase option, furnished lease, apartment lease, pay rent or quit, notice to vacate, notice to terminate tenancy

POPA Landlords who use the POPA Rental Application also use:

  • The POPA Landlord Reference Qualifier
  • The POPA Tenant-Finder Telephone Worksheet
  • The POPA Tenant-Finder Prospect Qualifying Chart
  • The POPA TSR and POPA TCR Credit Reporting Disclosure Notice
  • The POPA Lease

FORM DETAILS:

Important background information on tenants including:

  • Maiden names,
  • alias' if Any Are you known by any other names (aliases)?
  • Have you ever changed your name? (This will be applicable to an applicant who has even marginally changed the name or a female who has changed her name or surname after marriage)
  • Place of Birth (If you were born in India, write the place of birth (such as village or town or city), district, and the State or Union Territory in which the place is located, under the respective headings.)
  • If you were born outside India, write the country in which the place is located
  • Date of birth:
  • Aadhar card No (PHOTO COPY Self Attested)
  • Pan card No (PHOTO COPY Self Attested))
  • Driving license Numbers (PHOTO COPY),
  • Present Residential address
  • Permanent Address
  • Previous Addresses,
  • Previous landlords Details and their Phone No’s,Remarks
  • Previous Rent Amounts,
  • Pets if Any
  • Vegetarian / Non-Vegetarian
  • Smoking
  • Drinking
  • Vehicles and license Plate Nos’s:
  • Intended residents Relationship Details:
  • Education
  • Government Service Details If employed in Government/Statutory Body/PSU, specify organization name
  • Military Status
  • Criminal History
    • a) Have you been, at any time in past been convicted by any court in India for any offence (If Yes give Details)
    • b) Are there any proceedings in respect of any criminal offence alleged to have been committed by you are pending before any criminal court (If Yes give details)
    • c) Are there warrant or summons for your appearance issued by a court under any law for the time being is force. (If yes give details)
  • Income and financial references
    • - Employment details
      - Designation
      - Name of Company
      - Address & Contact Nos:

    • - Business Details
      - Name
      - Ownership
      - Proprietor /partner /director
      - Income Annually (IT Returns)
  • Other Income
  • Bank Accounts Details
  • rivate Loans and Credit
  • Any Perjury and Fraud warning

1) Rental Application
2) Authorisation for obtaining various details for Tenant Search Report

Financial and Employment verification section.
Get the right questions answered before negotiating on the rent.

Verify bank accounts. Credit balances and outstanding loans.

( Attach a self-attested copy of the tenant's Aadhar card, Pan Card and Drivers license or other legal form of I.D. like Employment ID to verify the person and confirming that the tenant being screened is really the same person whose references are being checked.)

How to Effectively Screen & Qualify Tenants In 5 Easy Steps

We always say that "95% of your tenant problems can be eliminated in the screening process." You have invested heavily and probably find it difficult to relax when you have vacancies. So getting it rented is the main idea, right? Well, from now on, lets say "getting it rented to a properly qualified tenant is the main idea."

Below is what we call The 5 Steps of Screening Tenants.

STEP 1: First Contact

From the very first contact with the tenant, the screening process has begun. Whether you are the landlord, real estate agent or property manager, the same still holds true.

First Contact is usually by telephone, so you need to ask the right qualifying questions in order to decide if you should proceed to step 2. Advise customers of your up front rent and security deposit requirements and other important facts regarding the rental that may help disqualify the prospect.

I suggest you make a list or prospect card of questions to ask and have it handy while you conduct your first contact interview. For example:

  • Phone:
  • Reason for Moving:
  • Number of People:
  • Number of children & Ages:
  • Occupancy Date:
  • Pets:
  • Smoking:
  • Credit:
  • Landlord Reference?

Please note that anyone who has a problem answering your questions (as long as you ask them politely), probably will not qualify for your rental. Serious customers want to make a good impression on you and should be happy to answer your questions. This process can save you and customers a lot of time and trouble.

STEP 2: Showing the Property

From landlords to real estate agents, we all have our own style in showing the rental.I think we all need to be aware of certain telltale signs to watch for while evaluating your prospective new tenants.

Appearance.

Is the prospect neat and clean?
Did he or she make an attempt to make a good impression?
In most cases, an unkempt person keeps an unkempt lifestyle and home.

Car

Does the prospect have a nice car?
Is it clean?
Although we can't judge people by their car, we should take note of it along with other details.

Attitude & Manners.

Does this prospect behave respectfully?
Does he or she show indications of being difficult to deal with in the future?
Did the prospect wipe his or her feet when stepping into the house?
Did the prospect walk into the rental while smoking?
You can learn a lot about people even before speaking to them.
Sometimes it helps to pay attention to details.

Criticizing the property.

Are the prospects pointing out legitimate concerns, or are they trying to come up with items to negotiate price?

Yes or No?

Can the prospect make the decision now or will they have to think about it?
If they know now that they want your rental, did the prospect come ready to give you a deposit and fill out an application?

STEP 3: The Application Process

The first thing you need is a quality rental application.
Let the applicant know that his or her application will be considered along with others, and you will notify the applicant once a decision is made.
Advise the applicant(s) that it is very important to fill out the application as completely as possible.
If you (and we recommend you do) run a credit report on the applicant, we suggest you be sure to collect a screening fee. This is a provision in the The MSA’S POPA Rental Application.

Inform your prospective tenant that the application must be returned as soon as possible to avoid the risk of losing the rental to a competing prospect.

Review and verify the application thoroughly and look for inconsistencies and red flags.
When you are satisfied, you will proceed to approving your new tenant in step 4.

STEP 4: The Approval Process

This is usually a fun part, but keep in mind that you are still screening the applicant while preparing him or her for the next step. We like to congratulate the applicant on being approved and let them know they came in 1st place. Also, let them know if you made any special concessions just for them, such as overlooking minor credit infractions, etc.

* Be sure to tell your new tenants that possession or keys will be given only after Cheques have cleared.

STEP 5: The Lease Signing

It is very important that you have a quality residential lease. You'd be surprised at how many people would just sign a lease without reading it! And we don't just mean tenants! we believe it is crucial to read the entire lease with the tenants at a lease signing. It is your agreement with them. Shouldn't you both know what is really being agreed to? As you read the terms of the lease with the tenants, you will be able to conduct your 5th and final step of screening. Does the tenant argue on every item? Is the late charge an issue? And so on.

Of course, if you are unhappy with how your prospect responds to you and/or your lease, you must not rent to this person. We believe: It is better to have NO tenant than it is to have the wrong tenant.

The 6 BIGGEST LANDLORD TRAPS

Even those who have been around for a long time have fallen into these common landlord traps.

1. Improper Screening

95% of tenant problems can be eliminated in the screening process.
Believe it or not, many landlords still are very trusting and comfortable with a basic application if any or a handshake. The eviction courts are full of landlords who like to trust their 'gut' feeling.

The MSA’s Property Owners Protection Agency POPA highly recommends you use our rental application or another comparable application. Applications are powerful screening tools when you verify the information that they contain.

2. Advertising

Do you really have to spend a lot of money?
When you list your rental with an experienced, landlord oriented real estate agent, (preferably a member of MSA’s Property Owners Protection Agency POPA) , your advertising should be included with the service. If you are not using an agent to rent your property, you may want to take advantage of services such as The National POPA Register, which is listing of prospective tenants in search of rentals. The landlords or tenants advertise their respective rental needs through our and various other web sites. The ads are broken down geographically into categories for the property owners convenience.

3. Relying On Non-Landlord Agents

How can someone who has never experienced the same responsibilities advise you how to rent your property?

If you are forced to use an agent inexperienced in landlord matters, be sure to do the screening and accepting of the prospective tenant yourself. If your agent is not using the MSA’s Property Owners Protection Agency POPA application or a comparable one, be sure to supply him with one.

4. Allowing Tenants To Cross The Professional Line

Is it possible for a tenant to take advantage of a good rapport with his landlord?

Many tenants have a way of making it their mission to become friends with their landlords. It has always been a valuable rule of thumb to not do business with friends and family. If possible, keep a friendly professional arms length from your tenants.

5. Using A Substandard Lease

The conventional leases need improvement. Most leases on the market are quite generic, designed not to offend the tenant. They often have more "tenant protection" than "landlord protection".

Landlords need a lease designed by professional landlords and attorneys that will protect them and their properties. Our MSA’s Property Owners Protection Agency POPA Lease Agreement and the Essential Forms do just that.

6. Paying For Credit Reports

Why pay for a credit report on a prospective tenant that turns out to be undesirable?
Have your application require a tenant paid screening fee as included in our POPA Rental Application.
These are common situations most residential landlords sometimes find themselves in. Being aware of them and doing your best to avoid them can save you from many sleepless nights and costly problems.

What do I do when The tenant doesn't pay?

Nonpayment of rent is obviously one of the biggest problems facing landlords. It always was and probably will continue to be. But for now, we can take steps to minimize losses when rent isn't paid.

Nonpayment of rent doesn't always mean the rent was not paid. A partial rent payment creates an unpaid portion. In many leases, including The MSA’s Property Owners Protection Agency POPA Lease, past due charges such as unpaid late fees are deemed payable as "added rent". Unpaid Added Rent is the same as unpaid Rent, valid grounds for eviction.

If you need to collect unpaid rent, there is a legal process that must be followed.

When rent is not paid on time, the landlord should be prepared to take action like an automated robot, to collect before too much time passes. Don't be strung along by the tenant waiting for some windfall that may never come.

Late Rent Notice - Be prompt in issuing your tenant a late notice when the rent is not paid by the end of the rent grace period. (That is the date rent becomes late - in my lease it is after the 5th day after due date). We always recommend using a late notice that informs the tenant of late fees. (As long as your lease provides for late fees) I also think it's a good idea to let the tenant know that you or your management company operate on a schedule and the clock is always ticking each month.

Phone call- If after you haven't received the rent or a response from the tenant within a reasonable time (2-4 days after sending/delivering the Late Notice), give the tenant a call to find out what is wrong. This can be done before the late notice is sent if you like. Give the tenant a "heads up" that the late fees can build daily. Also inform the tenant that on ____, 20__ the account automatically goes to the Lawyer's office for eviction proceedings plus the Lawyers fee will be added to the balance owed (if your lease provides for lawyers fees like ours does.)

Eviction Notice / Lawyers Letter - We prefer to send an Lawyer's warning letter (optional) instructing the tenant to pay all rent and late fees before actually commencing eviction in court. Just send it along with a Notice to Pay Rent or Quit, Demand for Payment. (Ask your attorney to prepare a warning letter for pre-eviction situations.)

Eviction Process - If the cure time in your eviction notice expires and the tenant has not paid, you must be ready to go forward with a court eviction. If you are unfamiliar with the process of evicting a tenant, We highly recommend you use a lawyer who is experienced in landlord tenant eviction cases. Unless you are an Lawyer or an legal expert at landlord tenant law, it is not a good idea to do it yourself the first time.

Tenants Credit Bureau Reporting - MSA’s Property Owners Protection Agency POPA works just like a Tenants Credit Bureau If the tenant owes money, whether we've gone to court or not, You have the ability to report a Bad Debt* onto the tenant's credit record which will stay there for 7 years.

* The MSA’s Property Owners Protection Agency POPA offers the ability for landlords to report delinquent rent onto the tenant's credit report.

When the tenant doesn't pay the rent, it is a serious matter not to be ignored. Many of us prefer to give the tenant another day and keep hoping that nothing is wrong because we don't want to believe anything is wrong. Just remember that the longer we give the tenant before trying to collect, the easier and more comfortable we make it for them to steal from us.

The Secret Career Killer Facing Real Estate Investors

So, you want to be a real estate investor ?

You are probably thinking the way many do when you start as a real estate investor. You think that the most important objective is to buy as many properties as possible. Well, you are only half right.

As an investor in residential real estate, being able to purchase properties that will allow you to make money is paramount. While there are various methods you can use to make your real estate fortune, the two most common plans are quite simple.

Buy and flip. This is when you purchase a property and sell it for a higher price. Many investors will find “Handyman Specials” or “Fixer Uppers” at a low price to improve and sell at a higher price. Sometimes you are fortunate enough to find an excellent opportunity requiring little or no work, only to resell for a quick and easy profit. Although this is a common way to make money in real estate, many investors choose not to sell their investment property.

Buy and hold. This is when the real estate investor becomes a landlord in order to enable the investment property to generate income. Holding onto the property is also a way to allow the investment to appreciate in value over time. Why? The demand for residential real estate continues to grow and people are willing to pay top price for a place to live. What can be better than that? You have an asset appreciating in value plus you also have a tenant to pay your expenses on the property. You may even have a positive cash flow.

So what is "The Secret Career Killer Facing Real Estate Investors"?

Before we answer that question, let us ask you,

What happens when you put investment properties together with tenants?

You get a landlord tenant relationship. I wish I realized the ramifications earlier. Tenant problems are the one of the biggest reasons, if not, the biggest reason most landlords quit investing in real estate and sell their rental properties way before benefiting from one of the best features of owning real estate: appreciation.

It is just as important to learn the secrets of landlord protection and property management as it is to know how to accumulate rental property. Let me say it another way: Without knowledge of landlord protection, you as a landlord, are in big trouble!

Think about how much money people spend on books, seminars and trial and error learning about buying real estate. It’s incredible! You have invested so much time and money learning creative ways to buy property. Haven’t you? How much have you invested learning to be an efficient landlord? Most landlords learn their lessons the hard way like you did. Fortunately, now there are some books and websites on landlord topics that can shed some light on the subject and allow average landlords and “Newbies” to become educated and aware of their legal rights concerning landlord – tenant relationships.

What good is struggling and sacrificing to own a lot of properties only to bail out because of overwhelming tenant problems?

Get educated in the art of “landlord protection”. Learn how to avoid tenant problems so you can keep buying more investment property.

The three most important landlord issues to learn about for your own protection are:

Screening and Tenant Selection

We always say, “95% of tenant problems can be eliminated in the screening process!" It really is so true. A lot goes into screening a tenant properly, so try not to jump into any lease agreements without doing your homework first. The article, How to Screen Tenants in 5 Easy Steps will help you break down what to do when it comes to screening your potential tenants. The idea is to make the screening process as simple as possible for you while helping you to eliminate the unqualified prospects and focus on the more promising ones.

Using a solid landlord lease

One of the keys to a good landlord – tenant relationship is having both parties involved come to an understanding and agree with the terms in the rental contract. All too often we hear of and see tenant problems that could have been avoided if only the parties had used a better lease agreement. The problems usually stem from an issue that the lease should have covered, but did not. Most of the traditional leases are designed to make both parties happy, especially the tenants. Conventional leases are politically correct not to offend tenants and often leave the landlord wide open and prone to problems with the tenancy. Unless the landlord takes steps to protect himself in his lease agreement, the law will offer the tenants a strong bundle of rights giving them a legal advantage.

Lease Enforcement

Even with the greatest lease agreement in the world, a landlord faces a myriad of potential tenant problems. Enforcing the lease has to start the moment you sit down with the tenant at the lease signing. We know you may still be in the negotiating stage on certain items concerned in the lease, but enforcing the lease begins here. Reading the entire lease, clause by clause, emphasizing topics that are important to you reinforces your terms from that point on. Later on, when lease infractions occur, you must be prepared to jump on the issues professionally and immediately. Having the proper landlord forms to enforce your lease is essential. Using forms to correct tenant problems is both professional and efficient because you are creating an official record on paper of your legal communications concerning the events at hand. From an Urgent Late Notice to a more serious Eviction Notice served properly on a tenant, the landlord projects a far more professional image. The objective of the lease enforcement forms is to squash small tenant problems quickly and professionally before they develop into full blown disasters, while snapping the tenant back in compliance with your lease agreement.

As a real estate investor who intends to be a landlord and enjoy that excellent long term appreciation, it is absolutely imperative to have some landlording knowledge. We strongly recommend having more landlord tenant knowledge than your tenants do!

Happy investing and landlording!

More information on being The Landlord is available at Monitor Security agency’s Property management wing POPA ; Property Owners Protection Agency: www.monitorsecurity.com

Legal Disclaimer

Legal Disclaimer And Anti-Piracy Warning

The Monitor Security Agency and its property management wing POPA Property Owners Protection Agency recommends that you seek legal advice before using any of the material offered on this web site, and makes no guarantee on the effectiveness, compliance with local laws or success of any of the material offered on this web site. The MSA’s Property management services wing Property Owners Protection Agency is not engaged in rendering legal advice.

Logo Our MSA or POPA logo may displayed on some of our forms. In no way does our logo on any forms imply The Monitor Security Agency, or its wing. represents or is involved in any way with the tenant or tenancy. The MSA’s Property Owners Protection Agency recommends the landlord’s remove the MSA or POPA logo and use their own letterhead at the top of forms wherever appropriate. Because our forms are in word processor format and completely editable, The MSA recommends that all forms are reviewed before your use and approved by your attorney for your local use.

You agree that by ordering MSA’s Property Owners Protection Agency forms, the forms may be only for your personal use or use for your clients and may not be sold or redistributed without the written consent of The Monitor Security Agency, or POPA. No license or claim is made to any government or public domain forms except that such forms may not be obtained from this site for resale. Although public domain forms may be available from other sources, no claim is made to public domain or government forms in the public domain. In such a case, the fee we charge is for our services in providing the form for you.

Anti Piracy Warning

Warning: The unauthorized reproduction or distribution of this copyrighted work is illegal. Criminal copyright infringement, including infringement without monetary gain, is investigated by the Cyber Security Wing of Police and is punishable by prison term and a fine as applicable.

Get a free consultation